Club and Player Responsibilities

1. FEE STRUCTURE

Clubs are required to pay the West Gippsland Hockey Association Inc. the following fees to register their teams in the Association competition.

·        Under 9’s                                                                   $080.00 per team

·        Under 11, Under 13, Under 15 & Under 17’s        $420.00 per team

·        Men's and Women's                                                 $710.00 per team

Clubs are required to pay these fees to the Treasurer by the end of Round 3.

2. PLAYER REGISTRATION

3. NOTICE BOARD

Please read the notice board outside the pavilion every week to keep you informed of any changes to fixtures, rosters, the ladders and other important news.

4. FIRST AID KITS

Coaches, Team Managers and Players are reminded that:

·        Blood spills kit is available in the pavilion.

·        Ice packs are available in the canteen.

·        Clubs will continue to be responsible for providing first aid kits for all other first aid needs for their members during the competition. (It is recommended that each club have its own ice pack/s as the canteen may not be open on occasions i.e. late senior afternoon games.)

·        The first aid kits owned by the Association will be available for use only for Inter Association and other representative teams.

5. NEWSLETTERS AND COMMUNICATION TO CLUBS AND PLAYERS

·        Weekly information such as newsletters, nomination forms etc, will be placed in a team folder which will remain in the pigeon holes in the club room.

·        Team managers should collect such information from their folder prior to each match. 

6. MATCH BALL

·        The first named team is responsible for providing the match ball for each game.

7. UMPIRING

As always, let’s treat the umpires with courtesy and respect. Umpiring is a difficult job and players should support all umpires at all times.

·        The future and success of the competition depends on the willingness of people to umpire games.

·        Clubs will be expected to provide an umpire for each grade in the match their team is not playing in. Note for Under 13, 15 & 17’s this will be the preceding or following time.

·        Games have been allocated based on the number of teams each club has in the competition.

·        Clubs who do not provide umpires for the games they have been allocated will be fined as specified in the Bylaws.

·        In the situation of a rostered umpire arranging a substitute who fails to meet the umpiring commitment, any penalty will be applied to the club of the rostered umpire.

8. WET WEATHER MATCH CANCELLATIONS

In the event of wet weather, games may be postponed / cancelled at the recommendation of the Grounds Coordinator & Umpires Convener if available and endorsed by the Executive. They will ring a representative from each club when such a decision has been made. It will be the club’s responsibility to contact team representatives who will in turn contact individual team members.

9. DUTY TASKS

During the season Clubs will be allocated the task of setting up the fields and packing up at the end of the day.  Tasks to be done include:

Beginning of Day - Clubs on Duty will need representatives at the ground by 8.00am to allow time

                                 to complete these tasks.

During Day

End of Day

Club and Player Responsibilities (continued)

10. COMPLETION OF MATCH BOOK

(See example)

·        Each Team Manager/Captain will be supplied with a Match Book.

·        It is the ‘captain’s/team managers’ responsibility to ensure this book is completed correctly and signed by both captains and umpires at the end of the game.

·        Write your own team’s name first at top of the page.

·        Please write clearly the following;

• NAMES IN FULL (Surname first & Christen name last)
• PLAYERS CORRECT SHIRT NUMBER
• INDICATE WHO WAS GOALIE for the GAME.

·        DO NOT INCLUDE NAMES OF PLAYERS WHO DID NOT PLAY

      (cross them out if they didn’t play)

·        Completed Match Book Sheets must be placed in the container provided in the clubrooms at the end of the game.

·        Injury reports need to be included on match sheet reports.

·        The Bylaws provide for clubs to be fined for failure to complete Match books correctly.

NOTE;

It is important that this information is true, correct, clear and decisive as this is the information that is cross referenced with the MVP votes. If the information is not correct in any way and a player has been awarded votes by the umpires, they may miss out in receiving these points. This in turn may alter the count at the end of the season and could be the difference in receiving any awards that a player could have been eligible for. (This could be you)

Please ensure that all the above mentioned points are followed as it makes the Match Convener’s job a lot easier. Penalties will apply as per By-Laws for incomplete and/or incorrect score sheets handed in.

11. PRESS REPORTS

• All press reports are to be completed by each Club and emailed to the

WGHA Press and Publicity co-ordinator at reports@wgha.asn.au strictly, by no later

than the Sunday (3:00pm) immediately following the round completion.